Legal
This policy explains what personal data JidokaIP collects, why we hold it, how long we keep it, and what rights you have in relation to it.
Draft for legal review. This page sets out the structure and the firm's intended position. Every bracketed item must be completed and the whole policy reviewed against applicable data protection law before publication.
[Complete: registered entity name, registered office address, jurisdiction of incorporation, registration number, and the identity and contact details of the data controller. If a data protection officer or grievance officer is appointed, name them and give their contact address.]
In the course of taking and running instructions we hold information about the people who instruct us and, where an instruction requires it, about applicants, inventors and other individuals named in a matter.
Matter information is held because it is necessary to provide the professional services instructed, to comply with professional and statutory obligations, and to keep the records a firm is required to keep. [Complete: state the lawful bases relied on under the applicable regime, and identify that regime — for example the Digital Personal Data Protection Act where it applies, and the UK or EU GDPR where clients or data subjects fall within their scope.]
Matter information is disclosed where the work requires it — to the relevant Office, to agents or counsel engaged on the matter, and to the client instructing us. It is not sold, and it is not used for purposes unconnected with the instruction. [Complete: list the categories of processors and service providers engaged, including any systems used to process matter data, and the safeguards applied to each.]
[Complete: state whether personal data is transferred outside India, to which countries, and the transfer mechanism relied on. This section must be accurate about where matter data is actually processed and stored.]
Matter records are retained for as long as the matter is live and thereafter for the period required by professional obligations, limitation periods and applicable law. [Complete: state the retention period applied to matter files, correspondence, billing records and website data, and what happens at the end of it.]
Access follows role and matter need, with client-level and matter-level permissions. Actions against a matter are recorded, and matter data is held in controlled environments with encryption in transit and at rest.
[Complete: set out the rights available under the applicable regime — typically access, correction, erasure, restriction, objection, portability and withdrawal of consent — how to exercise them, the timeframe for response, and the supervisory authority or grievance mechanism a person may approach.]
[Complete: state whether this website sets cookies, which ones and for what purpose, whether any analytics are used, and how a visitor may refuse or withdraw consent. If no non-essential cookies are set, say so plainly.]
[Complete: how changes to this policy are notified, the date of the current version, and the address for privacy enquiries.]